Inspection Results On Google Drive

 

Have you activated your personal Google Drive to store all inspections results? Hm, then let’s do it now!

You probably have heard of Google Drive. If not, I promise after reading this post you will appreciate it as a tool you wish you knew a long time ago. We have made Google Drive your unlimited memory in the “cloud” holding all your inspection results. All you need is a free gmail address. Or a Google Apps for Work email address. If you are a user of our retention service, we have already created one for you, most likely called ‘ServiceTeam@[your shop domain].com’. Just to be clear: from now on, your inspection results are always on, no matter what happens.

First you set up your shop specific gmail address in AutoVitals as part of the SmartFlow Setup process. Go to the shop management setup in the inspection settings and enter the gmail address you want to use (not sure, how to create a Google account? go here to find out)

After maximally 12 hours, when all inspection results are copied over to your Google Drive, please check the folder with your shop name.

When you go to your Google Drive and expand “My Drive” you will find one folder with the name of your shop

Clicking on it gives you a flat list of all inspection results done in your shop as PDF files.

“Why are there no folders?” you might ask.

Answer: There are way too many different types to sort the inspection results by: date, vehicle, technician, complete or incomplete, RO # etc. etc.

Introducing the power of Google Search. As you might have experienced already, Google Search makes folders obsolete. As long as you know what you are looking for, Google Search will get you all documents meeting your search criteria.

 

In case you can’t use the AutoVitals service anymore, we will make sure, for a configuration fee, that the inspection results stay in your GDrive. Please make sure that you have enough storage space available. Free Gmail accounts might not provide enough space for all the inspection results you have collected over the years.